Accounts Payable Officer

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Finance Makati, Philippines

RESPONSIBILITIES

  • Raise purchase orders in multiple currencies and multiple companies, including obtaining approval within the approved Delegations of Authority.
  • Manage the accounts payable inbox ensuring invoices are receipted in a timely fashion against approved purchase orders and those invoices are saved appropriately.
  • Answer and resolve supplier payment inquiries efficiently and in a professional manner.
  • Process employee expenses accurately once approved from the expense system (Expensify) into NetSuite, including reviewing employee expenses on a sample basis for unusual transactions.
  • Run the accounts payable aging report bi-monthly for review, ensuring any old invoices and errors are adequately addressed.
  • Prepare payment files for review and approval as required.
  • Prepare payment files in the various banking platforms for review and approval as required.
  • Assist maintenance and update relevant Standard Operating Procedures (SOPs) for the role.
  • Assist the finance function in preparing and maintaining process documentation for the purchase to payment function.
  • Regular interaction (verbal & written) with Audinate employees in respect of vendor payments and employee expense claims
  • Ad-hoc projects and other responsibilities as required by management
  • Conduct all activities in a manner consistent with the Group’s policies and procedures.

EXPERIENCE

  • 2 years’ proven experience in a similar position
  • Proficiency with Outlook, Word, and Excel
  • Ability to effectively prioritize and handle multiple tasks at once
  • Strong attention to detail
  • Experience in a BPO / outsourcing environment is desirable
  • Must work well in a team environment and be highly self-motivated and resilient
  • Experience using an ERP (accounting) system – ideally NetSuite – is preferred